GENERAL TERMS AND CONDITIONS (GTC) – Photography / Film Production


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1. Scope

1.1 These GTC apply to all contracts, offers, deliveries, and services in the field of photography and film production between Philipp Löffler and commercial clients (“Client”), unless otherwise agreed in writing.

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2. Services & Changes

2.1 The scope of services results from the respective offer, contract, or project description.


2.2 Cost estimates are non-binding and subject to a tolerance of ±15%. Cost variations in individual items are permitted.


2.3 Additional services (e.g., briefings, site inspections, overtime), changes or extensions to the service, as well as subsequent modification requests, require written approval and may lead to budget adjustments.

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3. Usage Rights & Licensing Terms

3.1 The copyright remains with Philipp Löffler.


3.2 Usage rights are transferred to the Client only after full payment.


3.3 The Client receives a simple, non-exclusive, non-transferable usage right to the delivered media, solely for the purposes defined in the offer (e.g., corporate communication, PR, website, social media).


3.4 Usage rights are granted exclusively to the Client. Any further use (e.g., by third parties or affiliated companies), transfer to third parties, or publication by third parties requires a separate written agreement and compensation.


3.5 Attribution (“Photo: Philipp Löffler”) is required for each publication.


3.6 Extended usage rights (e.g., unlimited duration, worldwide use, resale, etc.) are optionally available and subject to separate negotiation.


3.7 Upon expiration of the license period, the granted usage rights automatically expire.

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4. Editing & Further Processing

4.1 Unless otherwise agreed in writing, the Client is not permitted to edit, alter, supplement, or modify the delivered images and films in any form without the explicit consent of Philipp Löffler.


4.2 If editing is desired, a separate usage rights agreement must be made in advance.

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5. Fees & Payment Terms

5.1 Fees are based on the offer plus statutory VAT.


5.2 50% of the total costs are due upon order placement before the start of the project; the remaining 50% upon project completion. If the initial payment is not made on time, Philipp Löffler is not obliged to carry out the assignment.


5.3 Payments must be made within 14 days from the invoice date without deductions.


5.4 In the event of late payment, usage rights may be revoked and default interest charged.


5.5 Currency fluctuations are borne by the Client.

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6. Cancellations, Weather & Illness

6.1 If a confirmed appointment is postponed or canceled by the Client, the following cancellation fees apply. In addition, all incurred external costs (e.g., travel expenses, location rental, preparation, assistance) will be charged in full:

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- up to 5 working days before the appointment: 25% of the project fee

- 4 to 3 working days before the appointment: 50% of the project fee

- less than 48 hours before the appointment: 100% of the project fee

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6.2 The Client bears the risk of weather and illness. Additional costs due to weather-related postponements will be charged separately.


6.3 In case of illness of Philipp Löffler, the Client will be informed immediately and an alternative date offered if possible. Further claims are excluded; Philipp Löffler cannot be held liable for any resulting delays, rescheduling, or consequential costs incurred by the Client.

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7. Budget Changes & Additional Costs

7.1 Project changes, conceptual adjustments, additional effort, and subsequent change requests require consultation and may result in budget adjustments.

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8. Liability & Artistic Freedom

8.1 Philipp Löffler is only liable for intent or gross negligence.

8.2 Liability for force majeure, technical defects (e.g., camera or storage device failure), data loss, or actions of third parties is excluded.


8.3 The selection, assessment, and editing of content is subject to artistic discretion, unless specific requirements have been defined by the Client.

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9. Data Delivery & Reference Use

9.1 Delivery is made digitally via download link in the agreed format.


9.2 Delivered data is archived for a maximum of 14 days after delivery. Longer storage is only available upon request and for an additional fee.


9.3 Philipp Löffler reserves the right to use the work for self-promotion (e.g., website, portfolio, social media) unless the Client expressly objects.

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10. Final Provisions

10.1 Both parties agree to protect confidential project-related information. Personal data will be processed exclusively for the execution of the order and in accordance with the GDPR.

10.2 Place of performance and jurisdiction is Munich, Germany. German law applies exclusively.


10.3 Amendments and side agreements must be made in writing.


10.4 Should any provision of these GTC be wholly or partially invalid, the validity of the remaining provisions shall remain unaffected.